Last updated: November 7 2026
Notice Nonprofits (“we,” “us,” “our”) runs this website and shop. This policy explains what personal information we collect, why, and how we handle it. By using the site, you agree to this policy.
1. What we collect
When you place an order (including free certificates):
- Name
- Email address (and an optional alternate email if the certificate is a gift)
- Shipping address (physical orders only)
- Order notes — e.g., the year you volunteered and the nonprofit/cause (volunteer certificates); your spotted nonprofit and discovery date (Noticer certificates)
- Order details and amounts
Payment information: processed by Stripe and/or PayPal. We do not see or store your full card number. Those providers handle it under their own privacy policies.
When you submit a “Wild Spot” or tag us:
- Your social media handle and the content you submit (link, nonprofit name, screenshot, if provided)
- Anything you write in the submission
When you browse the site:
- Basic technical data (browser type, device, pages visited) and cookies, as described in §7
We do not collect sensitive information such as health data, government IDs, or financial account details beyond what payment processors handle.
2. Why we collect it
- To fulfill orders and send certificates (including free e-certificates)
- To ship physical items via Canada Post
- To operate the game and Spotter Wall (crediting your spots by handle)
- To respond to your messages and requests
- To keep basic records (order logs for accounting and support)
- To improve the site (aggregate, non-identifying usage data)
- To comply with legal obligations (e.g., tax records)
We do not sell your personal information. Ever.
3. Who we share it with
Only what’s necessary, and only with:
- Payment processors — Stripe and/or PayPal (to take payment)
- Shipping — Canada Post (name and address, for physical orders)
- Website/shop tools — our hosting provider and WooCommerce (to run the site and store orders)
- Email — our email provider (to send certificates and order confirmations)
- Legal authorities — if required by law
We do not share your information with featured nonprofits unless you ask us to.
4. The Spotter Wall and public credit
If you submit a Wild Spot or List/Add a Nonprofit, we may publish your social media handle (not your email or address) on the Spotter Wall or in our posts, to credit you. That’s public by design. If you’d rather not be credited, tell us and we’ll remove your handle. We won’t publish anything else about you without permission.
5. How long we keep it
- Order and certificate logs: kept for [e.g., 2 years] for support and records, then deleted
- Payment records: kept as long as required for tax/accounting
- Wild Spot submissions and Spotter Wall entries: kept while the project runs, or until you ask us to remove them
- Emails/messages: kept until the conversation is resolved, then deleted when no longer needed
6. Your rights
You can ask us to:
- Access the personal information we hold about you
- Correct anything inaccurate
- Delete your information (where we’re not required to keep it)
- Remove your handle from the Spotter Wall or posts
- Withdraw consent for future use (this may mean we can’t fulfill an order)
Contact us at noticenonprofits@gmail.com and we’ll respond within a reasonable time. You also have the right to contact the Office of the Privacy Commissioner of Canada if you have concerns.
7. Cookies
The site uses cookies for basic functionality — keeping your cart, remembering preferences, and understanding aggregate traffic. Payment providers (Stripe/PayPal) may set their own cookies during checkout. You can block cookies in your browser, though some site features (like the cart) may stop working.
8. Children
The site isn’t directed at children under 13, and we don’t knowingly collect their information. If you believe a child has provided us personal information, contact us and we’ll delete it.
9. Security
We take reasonable steps to protect your information — secure hosting, limited access to order logs, and no storage of card details. No system is perfectly secure, but we keep your data minimal and access restricted.
10. International visitors
The site is operated from Canada. If you order from outside Canada, your information is processed in Canada (and by payment providers in their jurisdictions), which may have different privacy laws than your country.
11. Changes to this policy
We may update this policy. The “Last updated” date will reflect changes. Continued use of the site means you accept the updated policy.
12. Contact
Privacy questions or requests: noticenonprofits@gmail.com